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Import-Export Documentation in India
» Check List For Filing EPCG Licence Application
» Check List For Obtaining EPCG Rdemption Certificate
» Check List For Obtaining Release Advice of EPCG Licence
» Check List For Filing DEPB Application
» Check List For Obtaning T.R.A
» Check List For Redemption of an Advance License
» Check List For DEPB Verification
» Check List For Filing Advance License Application
» Check List For Filing IEC Application
» Check List For Filing Identity Card Application
» Check List For Filing Enrolment Application
» Check List For Filing DFRC Application
» Check List For Verification of DFRC License
» Check List For Re-Import of Goods
» Check List For EPCG License Registration at Port
» Check List For Fixation of Standard Input Output Norms
» Check List For Fixation of DEPB Rate
» Check List For First Export Shipment
» Check List For Import Clearance
» Check List For Obtaining Special Imprest License
» Check List For Closure/Redemption Special Imprest License
» Check List For Obtaining RCMC
» Check List For Cancellation of Bank Guarantee& Bond Executed for EPCG Purposes From Delhi Customs
» Check List For Invalidation of Sil
» Check List For Export Shipment
» Check List For Export Performance Certificate (Export House)
CHECK LIST FOR FILING EPCG LICENCE APPLICATION
  • Appendix-2 { in duplicate }
  • Pay Order/D.D towards Application Fee.
  • Certified copies of IEC/RCMC/SSI Regn./Enrolment Certificate.
  • Application form – Appendix-9 {10 copies }
    ( On line application to make, now this has made mandatory )
  • Assurance Letter.
  • Certified copies of Proforma Invoice/ Purchase Contract.
  • Catalogue of the capital goods to be imported.
  • Manufacturing Process in Brief/Nexus between item of Import & Export.
  • Justification for import of Capital Goods.
  • C.A. Certificate – Appendix – 23.
  • Self Declaration as per para No.5.3 ( If the licence is required immediately before EPCG Committee decision )
  • Declaration ( If Foreign Supplier Agent in India raised Quotation/Proforma Invoice )Declaration , in case of “Freight & Insurance” components not shown separately in Quotation /       Proforma Invoice.
  • Covering Letter .
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CHECK LIST FOR OBTAINING EPCG RDEMPTION CERTIFICATE
  • Self-certified copy of Bill of Entry .
  • Original copy of Appendix – 9A duly certified by Exporter, Banker & Chartered Accountant .
  • Original Installation Certificate duly certified by Central Excise Authorities or Chartered Engineer.
  • Original EPCG License.
  • Self-certified copies of Export Promotion copies of Shipping Bills.
  • Original Bank Realization Certificate.
  • Covering Letter.
CHECK LIST FOR OBTAINING RELEASE ADVICE OF EPCG LICENCE
  • Original License (Customs) Copy along with annexure.
  • Ensure about registration of license.
  • Copy of Invoice.
  • Copy of Packing List.
  • Copy of Bill of Lading.
  • In case, invoice value is FOB basis, freight and insurance certificate is required.
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CHECK LIST FOR FILING DEPB APPLICATION
  • Appendix-2 in duplicate
  • D.D. towards application fee ( Per thousand Rs.5/- of Duty Credit amt.)
  • Application in Appendix-10C in duplicate ( On-line application to make )
  • Original “E.P” copy of “DEPB” Shipping Bill
  • Original Bank Certificate of Export as per Appendix-22
  • Copy of IEC/Enrolment/RCMC Certificate
  • Self-certified copy of “DEPB” Shipping Bill
  • Declaration as per para 4.3 of HBP Vol(1) – (Defaulter Declaration)
  • Declaration regarding export realization outstanding beyond six months.
  • Covering Letter
  • Power of Attorney (in case of signatory is not director) partnership Deed (in case of partnership firm)
CHECK LIST FOR OBTANING T.R.A
  • Application towards change of Port but in case of clearance of first consignment. Port of Registration is must.
  • Details of consignment to be imported.
  • Copy of Invoice.
  • Copy of Packing List.
  • Copy of Bill of Lading.
  • In case of FOB value, proof for Freight & Insurance component to be provided.
  • Port of Clearance.
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CHECK LIST FOR REDEMPTION OF AN ADVANCE LICENSE
  • BRC (Appendix-22) in Original
  • Endorsement of Import & Exports details by Custom Officials in DEEC Books.
  • P Self-Declaration
  • Part ‘H’ (Self-certified Import & Export Details )
  • Original E.P. Copy of Shipping Bills.
  • Covering Letter.
ECK LIST FOR DEPB VERIFICATION
  • Photocopy of Application
  • Original DEPB License
  • Original DEPB Copy of Shipping Bill
  • Original Invoice
  • Original Packing List
  • OriginalAR4 (EP Copies)
  • Photocopy of BRC duly certified by Bankers
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CHECK LIST FOR FILING ADVANCE LICENSE APPLICATION
  • Appendix-2 in Duplicate
  • Appendix-10b in duplicate (On-line application to make)
  • D.D. towards application fee ( Per thousand Rs.2/- on CIF value )
  • Copy of IEC/Enrolment/RCMC certificates
  • Copy of Purchase Order
  • Original Declaimer Certificate (in case of thirty party shipments)
  • Copy of Export/Trading/Star trading House Status Certificate
  • Copy of Industrial License / Excise Regn . Certificate
  • Declaration in terms of para 4.3 of EXIM 2002 – 2007 (Defaulter Declaration)
  • Copy of Power of Attorney
  • Covering Letter
  • Importable Items & their rates
CHECK LIST FOR FILING IEC APPLICATION
  • Appendix-2 in duplicate (Company Profile).
  • Application Form duly signed by the applicant as per Appendix – 3 (in duplicate ).
  • Bank receipt (in duplicate) / Demand Draft for Rs. 1000.00.
  • Certificate from the Banker on Bankers Letterhead of the Applicant (as per annexure – 1 to Appendix – 3 ).
  • Two Passport size photograph duly attested by the Applicant’s Bank & one for .
  • Copy of PAN card (both sides) & covering letter duly attested by the Applicant.
  • Declaration in respect of NRI investment and caution list of RBI.
  • Covering Letter.
  • SSI Regn. Certificate.
  • In case of Partnership Firm, copy of Partnership Deed duly notarized & self-certified.
  • Postage Stamp of Rs. 50/- alongwith self addressed envelope.
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CHECK LIST FOR FILING IDENTITY CARD APPLICATION
  • Self – certified copy of IEC.
  • Self - certified copy of RCMC.
  • Appendix-1A in duplicate.
  • Appendix – 4
  • Application Fee Rs. 200/-.
  • 2 Photographs.
  • Covering Letter.
CHECK LIST FOR FILING ENROLMENT APPLICATION
  • Appendix-2 in duplicate.
  • Self-certified copy of IEC.
  • Self-certified copy of RCMC.
  • Copy of Sales Tax Registration.
  • Copy of PAN Certificate and copy both side of PAN card.
  • Copy of SSI/IEM/Indl. License Registration.
  • Copy of Passport of Director.
  • Copy of Electricity Bill.
  • Copy of Telephone Bill.
  • Copy of Income Tax Return.
  • Copy of Sales Tax Return.
  • Covering Letter.
  • All copies should be self-certified and all original should be produced at the time of filling application.
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CHECK LIST FOR FILING DFRC APPLICATION
  • Appendix -2 in duplicate.
  • D.D. towards application fee.
  • Application in Appendix-10D in duplicate (On Line application to make, now this has made mandatory).
  • Original E.P copy of Shipping Bills.
  • Original Bank Certificate of Export as per Appendix-22.
  • Copy of IEC/Enrolment/RCMC Certificate.
  • Declaration as per para 4.3 of HBP Vol (1).
  • Declaration regarding export realization outstanding beyond six months.
  • Covering Letter.
  • Ensure that the application has filed within 180 days from the date of realization. In case of ILC advance payment than within 180 days from the date of exports.
  • Ensure that Power of Attorney for signatory of application is given if the application is not signed by Director / Proprietor.
  • Ensure that application is filed for one port of export and relating to one export product group.
  • Ensure details of export i.e. S/B No. & Date, FOB value of S/B (US$ & INR), FOB value of BRC (US$ & INR), entitlement of DFRC (CIF value) are given.
  • Statement of Exports duly signed by Applicant (S/B No. & date, Qty., S/B FOB in INR & US$, Date of Export, BRC No. & Date & FOB value in INR & US$ as per BRC.
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ECK LIST FOR VERIFICATION OF DFRC LICENSE
  • Original DFRC License along with annexure.
  • Original DFRC copy of S/Bill.
  • Photocopy of E.P. Copy of S/Bill.
  • Original Custom attested Invoice and Packing list.
  • Copy of Bill of Lading.
  • Attested copy of BRC.
  • Six tuplicate of ARE-1
  • Covering Letter ( request letter to A.C )
CHECK LIST FOR RE-IMPORT OF GOODS
  • Export Custom Attested Invoice & Packing List.
  • Original Shipping Bill bearing Examination Report showing Identification marks at the time of report.
  • Export Bill of Lading.
  • Contract with buyer for export on returnable basis.
  • Catalogue
  • Certificate from Bank that no remittance is involved at the time of re-import against re-import invoice.
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CHECK LIST FOR EPCG LICENSE REGISTRATION AT PORT
  • Original License (Customs) Copy along with annexure.
  • Bond should be executed by the importer for duty saved amount plus compound interest of 9 years @24% p.a. i.e. 593. 1% on stamp paper of Rs.100/-
  • Bank Guarantee should be obtain by importer for 50% of duty saved amount on stamp paper of Rs.100/-.
CHECKLIST FOR FIXATION OF STANDARD INPUT OUTPUT NORMS
  • Appendix – 2 in duplicate
  • Appendix - 10 (5 copies) duly signed by Application as well as Chartered Engineer.
  • Justification Note (5 copies)
  • Manufacturing Flow Chart.
  • Production & Consumption data (preceding three years) duly certified by the C.A./Cost & Works Accountant.
  • Detailed Technical Note on Manufacturing Process
  • Model Number, Technical Specification & Specific Quantity-both in terms of number (if any) and or weight, of each export product.
  • Drawings/Catalogues of Export product.
  • Copy of IEC Certificate.
  • Copy of RCMC Certificate.
  • Copy of Export House Certificate.
  • Copy of ISO Certificate of TUV.
  • Power of Attorney of the signatory.
  • Covering Letter.
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CHECK LIST FOR FIXATION OF DEPB RATE
  • Appendix – 2 in duplicate.
  • Appendix – 10A (25 sets).
  • Copies of minimum of 5 Shipping Bills / Bill of Entry of each item during the past one year in duplicate.
  • International Price of items of Import as obtained from International Journals / Magazines is to be submitted only in support of actual imports.
  • Application should be routed through concerned Export Councils.
  • Covering Letter.
CHECK LIST FOR FIRST EXPORT SHIPMENT
  • Invoice & Packing List – 5 sets each.
  • Copy of LC / Purchase Order.
  • Copy of RCMC.
  • Copy of IEC & BIN updation.
  • Company Profile in form Appendix-2.
  • PAN Covering Letter & Card.
  • Few blank letter heads.
  • In case of factory stuffing, one time factory stuffing permission is required.
CHECK LIST FOR IMPORT CLEARANCE
  • Bill of Lading in Original.
  • Invoice & Packing List in Original.
  • IEC & BIN Updation Copy.
  • Advance license / DFRC / DEPB, if any.
  • Blank letter heads.
  • Catalogue / Literature.
  • Certificate of Origin.
  • In case of FOB & C&F value, Insurance component is required.
  • If previous clearance is done, copy of Bill of Entry.
  • Gatt Declaration small & ‘N’ Form, Undertaking(Mumbai Only)
  • Copy of Purchase Order.
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CHECK LIST FOR OBTAINING SPECIAL IMPREST LICENSE
  • Valid Green Card copy of your customer.
  • LOI – Industrial License of your customer.
  • Project Authority Certificate in Original
  • Purchase Order / Contract in Original
  • Form CT – 3 in original
CHECK LIST FOR CLOSURE/REDEMPTION SPECIAL IMPREST LICENSE
  • Form ARE3 duly signed by your customer as well as their jurisdictional central excise authority in original.
  • Original Bank Realization Certificate.
  • Self-certified copies of Statement of Export & Import.
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CHECK LIST FOR OBTAINING RCMC
  • Application Form No. l & ll duly filled & signed.
  • Application Fee (Rs.5,000/- approx.)
  • Banker’s seal cover.
  • Undertaking duly notarized.
  • Self-certified PAN card & covering letter.
  • Self-certified copy of IEC.
  • Bank Certified in terms of our Cash Credit Account.
  • Covering Letter.
CHECK LIST FOR CANCELLATION OF BANK GUARANTEE & BOND EXECUTED FOR EPCG PURPOSES FROM DELHI CUSTOMS
  • Self-certified copy of EPCG License.
  • Self-certified copy of Bill of Entry.
  • Original Installation Certificate
  • Copy of Appendix – 9A duly certified by Exporter, Bankers & Chartered Accountant.
  • Original copy of Shipping Bills
  • Original / Certified copies of Bank Realization Certificate
  • Original copy of LUT Discharge Certificate issued by DGFT
  • Copy of Bond
  • Copy of Bank Guarantee
CHECK LIST FOR INVALIDATION OF SIL
  • Contract between License holder and his Supplier.
  • License to be registered at port of registration, then apply for invalidation by License holder to procure his raw material indigenously instead of direct import.
  • On the basis of invalidation sheet received by supplier from license holder, he will have to approach his licensing authority to obtain advance intermediate license.
CHECK LIST FOR EXPORT SHIPMENT
  • Invoice & Packing List : - 5 Sets Each
  • Original ARE-1’s (in case of excisable goods)
  • Copy of LC / Purchase Order
  • Original GR Form duly signed in duplicate
  • Few blank letter heads
  • In case of DEEC/DEPB/DFRC Shipments
CHECK LIST FOR EXPORT PERFORMANCE CERTIFICATE (EXPORT HOUSE )
  • Application for Grant of Export House Certificate in form Appendix-17.
  • Copy of IEC
  • Copy of RCMC
  • Copy of Partnership Deed
  • Covering Letter
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